RULES OF SHIREHAMPTON PUBLIC HALL COMMUNITY ASSOCIATION

Introduction
  1. These rules are made in accordance with Article 50 of the Articles of Association of Shirehampton Public Hall Community Association (SPHCA). Nothing in the rules shall be inconsistent with, or shall affect or repeal anything contained in the Memorandum or the Articles of Association of SPHCA.
Objects
  1. SPHCA’s Objects are set out in the Memorandum of Association, and are:
  • to promote the benefit of the inhabitants of the parish of Shirehampton (hereinafter called ‘the area of benefit’) without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education, and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants;
  • to establish the Shirehampton Public Hall as a Community Centre (hereinafter called ‘the Hall’) and to maintain and manage, or to co-operate with the Council of the City of Bristol in the maintenance and management of the Hall for activities promoted by the Association and its constituent bodies in furtherance of the above objects.
Classes of Membership
  1. Membership shall be open, irrespective of political party, nationality, religious opinion, race or colour to:
  • Full Members who shall be Individuals who support the aims of the Association and are interested in furthering the said work. Each Full Member shall have the right to vote at AGM’s and stand for election as a Director.
  • Associate Members who shall be from national, international and local voluntary or non-profit distributing organisations, whether corporate or unincorporated, and are interested in furthering the said work, including organisations who are regular users of the Hall, known as User Groups, and Statutory authorities in whose administrative area SPHCA lies. Associate Members will have the right to attend General and Board meetings convened by the Association without voting rights.

.3The Trustees shall have the right for good and sufficient reason to suspend or to terminate the membership (full or associate) of an individual or an affiliated group, provided that the individual member or any person representing the affiliated group shall have the right to be heard by a meeting of the Trustees before the final decision is made.

Subscriptions
All full members, associate members and affiliated groups shall pay such subscriptions as the Trustees may from time to time determine.
Board of Trustees
  1. The policy and general management of the affairs of SPHCA shall be directed by the Trustees. They may set up Committees to assist and advise the Board of Trustees. Committees can be either permanent or set up for a fixed term to carry out a particular task. Such Committees may advise the Board, and may be delegated with such powers as the Trustees may decide in each case. Any Committee may include members who are not Trustees, but in any case a Trustee will be appointed to chair the Committee, and only Trustees may vote at Committee meetings. If any powers have been delegated then the Committee must include at least two Trustees.
  1. Each User Group will normally nominate one of its members to serve as a Trustee, at each Annual General Meeting, unless there is already such a member who will not be retiring by rotation at the meeting. The trustees will ensure that there are sufficient vacancies that each User Group nominee can be elected, if the members so agree.
  1. The Trustees will be elected as set out in the Articles of Association. Each Trustee serves in a personal capacity, and has a duty to act in the best interests of the Association as a whole.
Officers
  1. At their first meeting after each Annual General Meeting the Trustees shall appoint from their number a Chair, Vice-Chair, Treasurer and such other Honorary Officers as they shall from time to time decide. They will also appoint a Secretary, as set out in Article 50. The Trustees shall be ex-officio members of SPHCA.
Meetings
  1. General Meetings of SPHCA, including the Annual General Meeting, will be held in accordance with the provisions of Articles 5 to 18.
  2. The Trustees may make Standing Orders for the conduct of meetings of any Committees. These will be binding on all those present at any such meeting.
Alterations to the Rules
  1. These Rules may be varied at a General Meeting of SPHCA, as set out in Article 50 (3).

These Rules were approved by the Board in February 2023.