USER GUIDE – MAIN HALL

Fire Safety

All persons hiring the hall must:

    • Be familiar with the location of the fire exits, break glass points, and fire extinguishers in all areas of use, including the kitchen. To assist you with this there is a map located at the main FIRE POINT in the entrance lobby.
  • Know the fire procedure – see the Fire Action notices located next to the fire extinguishers.
  • Keep all fire escape routes clear.
  • If the alarm does sound and there is a fire please dial 999 as there is no direct link to the fire service.
The Telephone
    • For emergency use only – situated in the entrance hall.
    • Emergency contact numbers are listed next to the phone.
  • The Hall Tel no: 01179 829963
First Aid
  • The first aid box is situated in the kitchen cupboard.
  • All accidents and incidents must be reported. The accident report book is in the kitchen next to the first aid box.
No Smoking
  • Smoking is not permitted inside the building.
Alcohol
  • Alcohol must not be sold on the premises without a license.
Noise
  • All noise must be kept to a reasonable level and no music played after 11.00pm
The Stage
  • No persons are allowed on the stage without prior consent from the Hall Manager.
  • Children must be supervised.
  • The cords must be used to operate the stage curtains.
  • Do not use craft materials or prepare food near the stage curtains.
  • Furniture and other combustible items must not be stored on the stage.

The Balcony

  • No food or drink to be consumed on the balcony.

Equipment & Decoration

  • Tables are stored in the right hand corner cupboard in the main hall. Please put the tables away when finished.
  • Chairs must be stacked on the stand correctly in accordance with the chair stand notice.
  • No decoration must be attached to the walls without the consent of the Hall Manager.
  • No Helium balloons, bubble machines or sparklers are allowed in the main hall.

Damage to Property/Breakages

  • Damage to property or equipment must be reported in the back of the accident report book. Your deposit may be retained to cover repair or replacement costs.
  • User groups may be asked to contribute towards the cost of repair.
  • No stilettos or heavy footwear to be worn in the main hall.
Cleaning
    • The hall must be left in a clean and tidy condition.
    • A broom and dustpan and brush are located in one of the toilet blocks off the main hall.
    • All crockery and utensils must be washed and put away.
  • All rubbish must be securely tied and placed in the bin outside.

On Leaving

  • Check and secure fire exit doors – check that bolts are firmly in place at the top and bottom.
  • Check and secure all windows.
  • Check kitchen is safe and secure.
  • Switch off all lights. (The light over the main entrance door is automatic)
  • Make sure you are the only persons left in the building.
  • Wait for the caretaker or nominated person to arrive to lock the building. If you have your own keys, ensure the main door is locked using the deadbolt lock.

THANK YOU FOR YOUR CO-OPERATION

Revised September 2019

This document was approved by the Board in February 2023.

SHIREHAMPTON PUBLIC HALL COMMUNITY ASSOCIATION

USER GUIDE

Penpole, Portway, Springfield, Bradley, Library &Horseshoe rooms

Fire Safety
    • Be familiar with the location of fire exits, break glass points and fire extinguishers in all areas of use, including the kitchen. To assist you with this, there is a map located at the main FIRE POINT in the entrance lobby.
  • Know the fire procedure – see the Fire Action Notices located next to Fire Extinguishers.
  • Keep all fire escape routes clear.
The Telephone
  • For emergency use only
    • The telephone is situated in the entrance hall.
    • Emergency contact numbers are listed next to the phone
  • The Hall Tel.no. is 0117 9829963. First Aid
  • The first aid box is situated in the kitchen.
  • All accidents and incidents must be reported. The accident report book is in the kitchen next to the first aid box.
No Smoking
  • Smoking is not allowed inside the building..
Damage to Property and Breakages
  • Damage to property or equipment must be reported in the back of the accident report book. Your deposit may be retained to cover repair or replacement costs.
  • User groups may be asked to contribute towards the cost of repair.
Cleaning
  • Rooms must be left in a clean and tidy condition.
  • A dustpan and brush, and broom are situated in one of the toilet blocks off the main hall.
  • All crockery and utensils must be washed and put away.
On Leaving
  • Check and secure fire doors.
  • Check and secure all windows.
  • Check kitchen is safe and secure.
  • Switch off all heaters.
  • Switch off all lights. (The light over the main entrance door is automatic)
  • Make sure you are the only persons in the building.
  • Wait for the caretaker or nominated person to arrive to lock the building. If you have your own keys, ensure the main door is locked using the deadbolt lock.

THANK YOU FOR YOUR CO-OPERATION

This document was approved by the Board on 21st February 2023. It will be reviewed before 21st February 2024.